Girl Scouts of Utah
  • 23-May-2019 to 22-Aug-2019 (MST)
  • Outdoor Program
  • Salt Lake City, UT, USA
  • $12-$14
  • Hourly
  • Full Time

Comprehensive benefits plan including medical, dental, vision, life insurance and 401(k) with 4% employer match with very generous time off policy including 12 paid holidays and PTO accrual.


Position:                    Administrative Assistant

Responsible To:          Department Head      

Classification:          Full-Time, Non-Exempt         

 

JOB PURPOSE:

  • The administrative assistant will provide internal administrative support to the department head (Program/Outdoor Program or Membership).

JOB ACCOUNTABILITIES:

  • Provide administrative support to special projects within the department and council.
  • Type correspondence and other documents to include data entry, word processing, typing of letters, memos, forms, procedures, and spreadsheets (includes handling of confidential information).
  • Provide administrative support to include telephone coverage, fax requests, photocopy projects, mail handling, supplies control, and necessary communications internally and externally.
  • Provide administrative support in the management of schedules and scheduling appointments for both internal and external sources.
  • Prepare agendas, notices, minutes and resolutions for council meetings.
  • Maintain record keeping and filing systems; classify, sort and file correspondence, records and other documents.
  • Arrange travel plans and itineraries, correspondence, and compile documents for travel-related meetings.
  • Maintain copies of important council documents, files, and ensure all documents and copies are updated as necessary.
  • Maintain the council's forms file, including assignment of form numbers, updating, posting on website as needed, and working closely with department directors for updating information.
  • Prepare expense reports, travel reimbursement, and reconcile credit card accounts.
  • Maintain confidentiality of all corporate, personnel, and research matters.
  • Perform special projects as assigned by the department heads
  • Provide backup support for other staff members, as deemed appropriate by team leader.
  • Models behavior consistent with the Mission and purpose of Girl Scouting.
  • Performs other duties as required or assigned.

 

QUALIFICATIONS:

  • Minimum two years in an executive or professional administrative position.
  • Demonstrated experience in word processing, document control, preparation of spreadsheets, and creation of presentation materials.
  • Strong data entry and keyboarding skills with demonstrated ability to handle high-volume tasks with accuracy.
  • Computer proficient in Microsoft office, spreadsheets, databases, email, internet applications, and internet research.

 

Girl Scouts of Utah
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